Privacy Policy

How Otom collects, uses, and protects information.

Effective date: June 7, 2026

Last updated: June 7, 2026

Otom is a mobile-first daily workspace app for small companies. This Privacy Policy explains how Otom collects, uses, stores, and protects information when you use our website, mobile app, account features, and related services.

In this Privacy Policy, “Otom”, “we”, “us”, and “our” refer to the operator of Otom.

Otom is currently free to use. Paid plans, subscriptions, checkout, and public pricing are not available yet.

By using Otom, creating an account, creating or joining a workspace, contacting us, or using our website, you agree to the practices described in this Privacy Policy.

If you use Otom through a company, team, or workspace, the workspace owner or administrator may also control certain information inside that workspace, including members, roles, permissions, and shared workspace content.

1. Information we collect

We collect information you provide directly, information created through your use of Otom, and limited technical information needed to operate, secure, and improve the service.

Account information may include:

name
email address
display name
profile details
authentication and sign-in information
account preferences
app settings

Workspace information may include:

workspace name
workspace membership
member directory information
groups
roles and permissions
workspace access settings
invitations and membership history

Workspace content may include content created or shared through Otom, such as:

Today workspace items
announcements
notifications
reminders
surveys
survey responses
meetings
courses
notes
useful links
descriptions, titles, and related details
status information and activity related to these records

Usage and technical information may include:

device type
operating system
app version
browser type
pages or screens viewed
app actions and interactions
timestamps
log data
error reports
crash or performance information
approximate region, language, or timezone when needed for product functionality

Website information may include:

pages visited
form submissions
contact messages
cookie preferences
analytics information, if analytics are enabled

Support communications may include:

your message
your contact details
information needed to respond to your request

2. How we use information

We use information to:

provide, operate, and improve Otom
create and manage accounts
create and manage workspaces
manage members, groups, roles, and permissions
show Today, announcements, reminders, surveys, meetings, courses, notes, and notifications
send service-related notifications
support workspace collaboration and access control
respond to support, privacy, or contact requests
maintain security and prevent abuse
troubleshoot bugs and technical issues
improve reliability, performance, and usability
understand how the website and app are used
protect Otom, users, and workspaces
comply with legal obligations

We do not sell personal information.

We do not use workspace content for advertising.

We do not currently offer paid plans, subscriptions, or public checkout. If paid features are introduced later, this Privacy Policy and related terms may be updated before those features are made available.

3. Workspace owners and administrators

Otom is organized around workspaces.

If you use Otom as part of a workspace, the workspace owner or administrator may be able to:

invite and remove members
view member information
manage groups
assign roles and permissions
control access to workspace features
view or manage shared workspace content
see certain activity or status information related to workspace records
manage workspace settings

Some shared workspace content may remain available to the workspace even if an individual user leaves the workspace or deletes their account. This may include announcements, notes, reminders, survey records, meeting records, course records, or other content that is part of shared company records.

4. Sharing of information

We may share information only as needed to provide, operate, protect, or improve Otom.

We may share information with:

Service providers: Providers that help us with hosting, databases, email delivery, analytics, monitoring, crash reporting, support, security, app distribution, or similar operational services.

Workspace owners and administrators: If you use Otom through a workspace, workspace owners and administrators may access information connected to that workspace according to their permissions.

Legal and safety reasons: We may disclose information if required by law, legal process, government request, or if we believe disclosure is necessary to protect the rights, safety, and security of Otom, users, workspaces, or others.

Business or operational changes: If Otom is reorganized, transferred, acquired, or moved to a registered business or legal entity in the future, information may be transferred as part of that transition, subject to appropriate safeguards and notice where required.

We do not sell personal information to advertisers.

5. Third-party services

Otom may rely on third-party services for:

hosting
database storage
email delivery
analytics
crash reporting
monitoring
customer support
app distribution
security
website forms

These providers may process information only as needed to provide services to Otom.

Service	Provider
Hosting and website infrastructure	Self-hosted server infrastructure
Email delivery	Resend
App distribution	Apple App Store and Google Play

6. Cookies and website analytics

Our website may use cookies or similar technologies to:

operate the website
remember preferences
understand website traffic
improve website performance
protect against abuse

For more information, see our Cookie Policy.

We do not currently use advertising or retargeting cookies unless explicitly stated in the Cookie Policy.

7. Data retention

We keep information only for as long as reasonably necessary to provide Otom, operate workspaces, comply with legal obligations, resolve disputes, enforce agreements, protect security, and maintain business records.

Retention periods may vary depending on the type of information.

account information is kept while the account is active
workspace content may be kept while the workspace remains active
support messages may be kept so we can respond and keep records
logs and technical records may be kept for security, debugging, and reliability
limited records may be kept after deletion if required for security, legal, backup, fraud prevention, dispute resolution, or legitimate operational reasons

Backup copies may remain for a limited period before being overwritten or deleted according to backup practices.

8. Account and data deletion

You can request deletion of your account and personal data at any time.

If Otom provides an in-app deletion option, you can use that option.

You can request access to, correction of, export of, or deletion of personal information associated with your Otom account at any time by contacting: [email protected]

If the app provides in-app account deletion or data export options, you may also use those options.

You can also request deletion by contacting: [email protected]

Please include:

your account email address
workspace name, if applicable
the request you want us to complete

When we receive a deletion request, we will delete or anonymize personal information associated with your account where reasonably possible, unless limited retention is required for legal, security, backup, fraud prevention, dispute resolution, or legitimate operational reasons.

Important workspace note: If you use Otom through a company or team workspace, some shared workspace content may remain available to that workspace after your account is deleted. This may include announcements, notes, reminders, survey records, meeting records, courses, or other shared company content.

If your request relates to company-controlled workspace content, we may direct you to the relevant workspace owner or administrator.

If you request a copy or export of your data, we will provide it in a reasonable format where technically feasible and legally appropriate.

We will respond to deletion and privacy requests within a reasonable time and in accordance with applicable law.

9. Access and correction

You may request access to, correction of, export of, or deletion of personal information we hold about you.

You may also ask questions about how your information is used.

Contact: [email protected]

We may need to verify your identity before completing a request.

If you request a copy or export of your data, we will provide it in a reasonable format where technically feasible and legally appropriate.

For workspace data, we may direct you to the relevant workspace owner or administrator if the data is controlled by that workspace.

10. Security

We use reasonable administrative, technical, and organizational safeguards to protect information.

These may include:

access controls
authentication
role-based permissions
secure hosting practices
monitoring
backups
limited internal access
security reviews

No online service can guarantee absolute security. You are responsible for keeping your account, device, and sign-in method secure.

11. International storage and processing

Otom and its service providers may store or process information in countries other than where you live.

This may include Canada, the United States, the European Union, or other locations where our providers operate.

When information is processed outside your country, it may be subject to local laws.

We take reasonable steps to protect information according to this Privacy Policy.

12. Children

Otom is intended for companies, teams, and workspaces. It is not intended for children.

We do not knowingly collect personal information from children under the age required by applicable law.

If you believe a child has provided personal information to Otom, contact us at [email protected] and we will take appropriate steps.

13. App store privacy disclosures

If Otom is distributed through app stores, we may provide privacy and data safety information to those app stores based on the data collected by the app.

The information shown in app stores should be consistent with this Privacy Policy.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

If we make material changes, we will update the “Last updated” date and may provide additional notice where appropriate.

Your continued use of Otom after changes means you accept the updated Privacy Policy.

15. Contact

For privacy questions, access requests, correction requests, or deletion requests, contact: [email protected]

For general questions, contact: [email protected]